Collect Form Template Layout

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Collect Form Template Layout

The Form Template Layout window allows full and flexible customization.


The Form Template Layout consists of the following features:

Main template details on the left side of the page.

Building forms and sub-forms (with their associated fields) on the right side of the page.

Options to Save, Close, Validate or Change Status of the template are at the top of the frame. The Merge button can be used to merge the template with other Collect templates.


Template Details


When creating a new template, complete the following details. Note that the Red Bold* details are required fields.

Name – Template title, as specified by the user creating the template. Title should be clear and concise.  

Version – Version number, as specified by the user creating the template. While developing a template, a good practice is to increment the version number.

Description – Summary description of the template. The description should provide sufficient detail to allow the user to understand the purpose of the template and subsequent data forms.

Type – Template type, as specified by the user creating the template. Provide consistent template types to assist users of the Collect Mobile app and meaningful analytics.

User Groups – User groups to which the template has been assigned. This field allows for distribution of the template to specific users, as part of a designated group. See the User Groups article for more detail.

Format – Template format, selected by drop-down menu. Collect Enterprise allows full flexibility of the EDD formats used to design a template. Any EQuIS format may be used (e.g., Geology EDD, EDGE, EFWEDD, EQEDD) or None. Selecting None allows the user to fully customize from scratch the format to be used with the template, based on the tables and sections available in the database Schema. If the specified format is not correctly setup in the ST_CONFIG table, a warning message is displayed.

Facility – Assign template to a facility or facility group. Selecting this box will open a Select Facility window. The currently selected session facility will be displayed for selection. If the user is in a facility group that contains several sub-facilities or nested facilities, a drop-down will display the facility group and all sub-facility options within the group. A template assigned to a facility group will be available to all sub-facilities of that group. An unassigned template will be available to all facilities. Facility specific templates will also require facility defined user permissions.


Automatically Push Form to EDP – When a known EQuIS format is selected, the Automatically Push Form to EDP checkbox is selected by default. This data processing option will automatically sign and submit the Collect EDD on the mobile device and upload to the EQuIS 7 database via EDP.

Automatically Push Form to Remote EDP – When a known EQuIS format is selected, the Automatically Push Form to Remote EDP checkbox is enabled if the ST_CONFIG table is configured for remote third party databases. See the Using Collect with EQuIS 6.x Databases article for more information about how to use this feature.

Mobile Reports Button – The Mobile Reports button is used to assign a report to a template. See the Mobile Reports article for more details. The Mobile Reports button is shaded blue when reports have been loaded to the template.

Pre Population Button – Forms can be pre-populated with data and then made available on the Collect Mobile app. The Pre Population button is shaded blue when data has been loaded to the template. See the Pre-Population of New Form article for more details.

Form Template Layout - Details Left Side

After the template details have been entered, select the Save button to be able to build forms and add fields.


A more detailed explanation of the form building process is in the Collect Forms and Fields chapter. The Add Forms and Fields article describes the process of adding new forms and fields to the newly created template.



Validate Template


The Validate button can be applied to ensure that the template does not contain errors. When selected, the Validate button checks the following:

The template has form name(s) and fields in that form.

Each field has a field name and caption.

Formulas in all the attributes in all the fields on the forms in the template to make sure that the fields referenced in those formulas exist in the template.


Any errors found in the validation check are prompted to the user in a separate dialog noting the field and associated error.


Templates are automatically validated when switching from Edit status to Test Mode or upon attempting to Publish a template. If any errors are found when switching the template status, the error dialog will appear. A template with errors will still be allowed to enter Test Mode status but cannot be Published. All errors must be resolved prior to publishing a template.



Note: The Validate button does not check or validate Data Mapping. There is a separate Validate button within the Data Mapping dialog.