Collect Mobile Filter and Search Options

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Collect Mobile Filter and Search Options

Ability to Filter Facilities


In Collect Enterprise, templates can be assigned to facility groups, nested facility groups, and/or specific facilities (standalone or within groups). Data forms are only able to be assigned to the specific facility to which the data will be sent/pushed.


Collect Mobile is able to filter templates and data forms based on the specific facility to which they have been assigned. The Facility filter drop-down is located above the Templates/Forms tab(s).


The facility filter in Collect Mobile will not display facility groups or nested facility groups, however, any templates assigned to a (nested) facility group will be available under each specific facility within that group. If a template is assigned to a facility group that contains further nested facility groups, that template will be available to all facilities with the group and nested group(s).


Templates that are not assigned to any particular facility will be available under the “All facilities” and/or “Unassigned” filter options. Data forms require a facility to be set and will either be available under the particular facility filter to which the data was pushed (when created locally) or the specific facility to which the data form was assigned (when created on the server). All data forms assigned to all facilities will be available using the “All facilities” filter option.


Note: Users will only see the facilities that they are able to access. If a user filters templates or forms of a specific facility, they will only see the templates/forms that are published or in test mode and that are assigned to user groups to which the user belongs.



Ability to Search Selector Fields


Selector fields (all selector field types; Dynamic Selector, Selector, MultiSelector, Group Selector, Group MultiSelector) allow the ability to search through a list of options. On the Forms tab in Collect Mobile, a search bar is located atop the selector options list. Searching begins upon character entry into the search bar (i.e., no need to hit “enter”).


Note: The search feature is only available when the display mode for the selector fields is set as a list and not as buttons.



Ability to Search Records List


Search Bar

On the Forms tab in Collect Mobile, a search bar is located on top of the records list to be able to search for a specific record (ID). To search for a record, enter the search text in the search bar and hit Enter. The records will search for any matches in the record IDs.


Barcode Scanner

The barcode scanner feature is another way to filter/search the Records list on the Forms tab in Collect Mobile. The barcode scanner feature is ideally designed to work with pre-populated forms, where the user in the field can scan a barcode and filter the record from the pre-populated records list. To access the barcode scanner, tap the barcode scan button Col-Mobile-Camera_Icon to the right of the search bar in the top of the screen.

Scan a code. The records list should be filtering by the text of the barcode.





The Filter feature is available in the top right of the Forms tab. The Filter feature shows a legend of which icons represent the different form statuses. The user can decide whether to show or hide forms of any status by selecting or deselecting that option and tapping Apply. The image below shows the out-of-the-box setup, in which all forms will be displayed unless they are marked as "Complete" or have been deleted.




Explanation of Statuses


Some statuses will be reported back to the user's mobile app automatically after pushing data to Enterprise. When the form has been accepted, but no EDD has been processed by Enterprise EDP, the orange "Received and Processing" icon will show. If the EDD has processed with no errors, the green "Pass" icon will show. If the EDD failed data checks in EDP, the red "Fail" will show.


The "Completed" and "Deleted" status display if a user went to Forms > Edit and chose to mark the form as Complete or Deleted.


"Upload" will appear when changes in a form have been saved and the device is connected to the internet. Thus, data can be pushed to Enterprise.


"Download" will appear if a new form or template is available but has not yet been downloaded to the device.


"Developer Mode" refers to form templates that are in Test mode. This also applies to any Forms that are planned or started based on testing form templates.


Note: If a form was deleted in Collect Mobile, adding additional data will restore the form, changing the status from Deleted to Upload.